FORMATTING THE PROPOSAL PREPARATION INSTRUCTIONS

The purpose of proposal preparation instructions is to provide guidance on the format and content of proposals. How you provide this guidance is a matter of choice. The important thing to remember is that the instructions should be grouped together in a logical manner, clearly marked as proposal preparation instructions, and contain only information related to the development of the offeror’s proposal. Do not include any information that applies to activities taking place after contract award. Information of this nature belongs in either the SOW or a contract clause, as appropriate.

There are a number of ways to present the proposal preparation instructions. Figure 1-4 provides one example of how it could be done.

FIGURE 1-4:
Sample Format for Proposal Preparation Instructions